Thurs, April 2nd, 13:09 (1 hr 32 min)

Roll Call: Alba Galindo, Becky Keeler, Arlette Oblaza-Ochocinski, Jessica Engelking, Christina Suarez, Liz

Communications updates included drafting/sending an email related to Lotería.
An offer was made to provide a Squarespace tutorial (or refresher) for anyone who needs to update the team website.
Squarespace was clarified as the team’s website/content management system; the group discussed that posting minutes/agendas can be confusing if you don’t do it often.
Idea proposed: keep Squarespace static and link to a Google Drive folder containing all meeting minutes/agendas so the website doesn’t need to be updated each meeting.

The Givebutter fulfillment list still shows some items as not fulfilled; the group reviewed who is responsible for specific purchases.
Need to ensure McKitrick knows the LED card item is connected to the group and confirm the fulfillment date (noted as April 29).
Movement Lincoln Park and Pure Barre items were confirmed as Pauline’s responsibility; they will follow up.

The “ice cream recess” fulfillment is waiting on a finalized date before notifying buyers.
Unsold/unclear classrooms were discussed due to a mix of “buy now” versus donation purchases; the list of remaining classrooms to reconcile included second grade, fourth grade, K2 cluster, and 3–5 cluster (still some uncertainty to confirm).
The group debated whether to pair the ice cream event with other activities (e.g., Día del Niño programming) and noted potential confusion/credit issues if parents paid for the ice cream.
Decision landed on holding the ice cream recess in May to ensure better weather and easier cleanup outdoors.
Target dates set: May 18 as Plan A and May 19 as Plan B.
A schedule is needed (time slots throughout the day) to work around specials/encore blocks (art, PE, STEM, etc.).
Plan: email everyone who purchased/fulfilled the ice cream recess item once date and schedule are set.

Rocket party date options discussed: April 23 as a primary option, with April 29 as an alternate.
Proposed time window for the rocket party: after the grade’s lunch/recess block (lunch recess noted as 11:10–11:55), with an event window roughly 11:55–12:45 (about 50 minutes), weather permitting, to isolate the group on the playground.
Penny Wars results: approximately $400+ raised; the group questioned whether the effort is worth it.
Key operational burdens identified: updating Canva messaging and counting money (counting felt manageable if the counting machine is available).
Improvement ideas for next year:
Be much clearer on start/end dates (this year’s confusion was tied to a busy March calendar: book fair, spring pictures, testing, LSC elections, Big 10 event, art show).
Consider timing to end around St. Patrick’s Day and/or align better with report card pickup.
Add more visible “leaderboard” style visuals (e.g., podium/boxes) to keep students engaged beyond water bottle signage.

Lotería/Bingo at Simone’s (La Taglia / Simone’s):
Event date referenced as 4/20; the host/vendor handles cards, collects money, and provides payout to the group.
Fundraiser purpose: Chromebooks/technology.
Signage needed; discussion confirmed it’s acceptable to post simple flyers outside (not on internal school channels if gambling concerns apply).
Discussion about leftover donated items/gift cards (including tennis and a small gym item) and whether to:
- Use them as small incentives for Lotería rounds.
- Donate them to Ms. Cuadrado for Mother’s Day raffle/8th grade baskets, especially if items have summer expiration.
Mother’s Day assembly/brunch:
- Date/time confirmed: Friday, May 8 at 9:00 AM; doors open ~8:30–8:40.
- Parents typically ~50–75; keeping messaging as “light refreshments” (not advertising a full menu) to reduce food-driven attendance and manage expectations.
- A special request came in for help with sparkling water, sandwiches/pinwheels, and possibly fruit.
- Suggestion: ask Pocho’s (CPS-approved vendor) to quote catering for the event to strengthen relationship and potentially get support/discounts.
Double Good top-seller recognition:
Sweatshirts are ready (stacked downstairs with names).
Plan to check media releases before taking photos; aim to distribute next week and take a photo if permitted.

Classroom supplies closet:
Spreadsheet updated; spending to date around $1,979.
Current inventory noted (approx.): 19 paper towels, 30 sanitizing wipes (corrected to 29 after one was used), 29 Kleenex.
Plan to update the Google Form request limit from 5 to 3 per item to stretch inventory through year-end.
Next two distribution cycles expected: early April and early May
Board/volunteer recruitment:
Potential recruits discussed: Jamiah (Zion’s mom) and Celine Golovan (parent of a 6th grader) among others.
Strategy ideas: recruit during high-attendance events (especially Mother’s Day), and host an after-school “get to know Team” / end-of-year recap with childcare/play lot supervision.
Emphasis on making asks smaller and specific to increase volunteer follow-through (clear, bite-sized tasks rather than vague “join the board” requests).

Next “end-of-year recap” style meeting shifted from early May to after Mother’s Day; proposed date: May 14 after school.
Final board wrap-up meeting discussed for Monday, June 1 at 8:15 AM (with awareness of a kindergarten step-up ceremony at 9:00 AM).

These minutes were compiled by CUE, an AI tool and reviewed by a board member before posting.