Thurs, June 1st, 8:43am (1 hr 9 min)

Roll Call: Becky Keeler, Arlette Oblaza-Ochocinski, Jessica Engelking, Pauline Williams, Liz Aguirre

The board discussed whether members attending via phone or Zoom count toward a quorum, following a previous meeting where an in-person quorum was not met.
Pauline suggested updating the bylaws to explicitly include virtual attendance to avoid future confusion.
Arlette argued against formal bylaw changes, preferring to keep the language vague to allow future boards flexibility while establishing an "unspoken rule" or tradition that virtual presence counts.
The board reached a consensus to allow online participation to count for quorum for the upcoming year, though they expressed a strong preference for at least one board member to be physically present in the building to host.
A recurring online meeting link will be created at the start of the next school year to facilitate hybrid attendance.

Becky provided a treasurer's update, noting the account balance is approximately $13,205 after spending roughly $13,000 on new laptops in May.
There is a pending investigation into unexplained Zelle debits of $8 and $9 from the account that were not authorized by the board.
Arlette noted that a parent, Mr. Joe, may still owe $10 from a Zelle transaction that did not appear to go through.
Recent events were reviewed: the Mother's Day flower and keychain sale made a $65 profit, with about 65 keychains remaining to be sold at future events for $3 each or two for $5.
The Rocket party was considered a success for 3rd and 4th graders, though older children were less engaged, and Dia de los Niños expenses totaled $237 for popsicles.

Field Day is scheduled for tomorrow at Warwick Park from 9:00 AM to 1:00 PM, with setup beginning between 9:00 and 9:30 AM.
Concessions will include combos of pizza or hot dogs with chips and a drink, with sales handled via Zelle, Givebutter, and cash.
Pauline committed to purchasing non-perishable items from Sam's Club today, including 50-count boxes of Lay's, Cheetos, barbecue chips, and hot chips, as well as Oreos and Rice Krispie treats.
The board decided to order 20 pizzas (10 cheese, 10 pepperoni) and 30 hot dogs from the Costco cafe for pickup.
Arlette will assist in picking up the hot food and several bags of ice tomorrow morning, using coolers provided by Pauline and Speaker 2.
Mr. Serrano will be asked to provide two tents, four tables, and six chairs for the concession area.
Becky will visit the bank to secure change for the cash box and pick up checks.

The board reviewed the projected calendar for next year, deciding to keep successful events like Double Good (September and January), Apple Picking, Trunk or Treat, and Penny Wars.
The Scholastic Book Fair giveaway was removed from the priority list due to high costs ($3,200) and low perceived impact compared to other funding needs.
Parents' Night Out will be moved to October 11th to coincide with the Packers-Bears game, potentially hosted again at Monochrome.
With the addition of a music teacher next year, the board plans to sell keychains and host a parent breakfast during the expected Christmas music show.
The board discussed tying a potential read-a-thon or walk-a-thon into future events to increase engagement and fundraising.

Ms. Luzzi presented a "wish list" for the next year totaling approximately $40,000 to $50,000.
Major requests include $15,000 to $20,000 for additional Chromebooks, $9,000 per semester for attendance incentive trips, and funds for athletic uniforms and assistant coaches.
Becky emphasized the need for the board to recruit members with grant-writing experience or corporate connections to meet these high financial goals.
The board plans to implement a more robust room parent program to act as a liaison for classroom-specific fundraising and event coordination.
The next organizational meeting is scheduled for July 14th at 11:00 AM at the school to prepare for the first day of school.

Pauline to call Costco immediately to order 20 pizzas (10 cheese, 10 pepperoni) and 30 hot dogs for Field Day.
Pauline to purchase chips, Oreos, Rice Krispie treats, fruit snacks, juice, water, napkins, and plates from Sam's Club today.
Arlette to pick up the pizza, hot dogs, and several bags of ice from Costco tomorrow morning.
Becky to visit the bank to get change for Field Day and investigate the unauthorized Zelle debits of $8 and $9.
Arlette to confirm with Mr. Serrano regarding the delivery of two tents, four tables, and six chairs to Warwick Park.
Liz to visit Monochrome to speak with the owner or brewmaster about hosting the Parents' Night Out event in October.
Arlette to check the school's inventory of napkins, plates, and juice pouches before any additional purchases are made.
Arlette to follow up with Mr. Joe to verify if his $10 Zelle payment was successfully processed.
All board members to prepare ideas for the room parent program structure for the July 14th meeting.

These minutes were compiled by CUE, an AI tool and reviewed by a board member before posting.